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We now have complete control over the administration process, having automated and streamlined many of the main processes. This implementation has been so successful that we have been able to make more effective use of existing staff because of the cut down in the admin work load. RAPRA 
Airlines
Business Services
Care Providers
Commercial
Construction/Property
Consulting Engineers
Financial Services
Hospitality/Leisure
Manufacturing
Retail
Transportation
Central Government
Education
Emergency Services
Local Government
Health
Housing Associations
Charities/Not For Profit
About Us
Advanced Invoice and Payment Management
The Smart Procurement Suite provides a number of options for our clients to manage and control the receipt, matching, authorisation and payment of supplier invoices.
Automated invoice receipting and matching
Achieving high levels of automated invoice receipting and matching against pre-defined purchase orders and goods receipts is a priority objective of many organisations.
COA Solutions advanced invoice and payment management functionality will assist organisations in significantly reducing the time and money spent on registration, reconciliation and authorisation of purchase invoices using the latest electronic receipt, automated matching and electronic routing functionality, whilst providing a range of options to the supplier base to fully conform to an organisations eProcurement objectives.
eInvoicing
COA Solutions is at the forefront of providing Invoicing and eInvoicing solutions providing a number of options for supplier invoice receipt and automated matching, allowing organisations to map solutions against the capabilities of their individual supplier bases. Some options provided are identified below:
- Electronic XML invoice receipt and automated matching of invoices directly from suppliers
- Electronic XML invoice receipt and automated matching from third party bureau services (such as IMPAQ, OB10 and various eMarketplaces)
- Optical Character Recognition (OCR) scanning via the document management solution
- Paper receipt and barcode scanning via the document management solution
- Full self-billing functionality from goods/service based receipting
- Manual paper receipt and entry either directly into the core financial management system or via remote entry through the supplier self-service functionality
Procurement cards
In addition to invoicing capabilities, many organisations are implementing procurement card programmes to individual cardholders to cover off such areas as low value spend, travel and expenditure procurement. COA Solutions also provides full purchasing card reconciliation (PCR) functionality with the solution being designed to maximise the success of an organisation's purchasing card programme.
Read a Press Release on the Purchase Card Reconciliation System
Resources
Purchase Card ReconcilliationDownload White Paper
Countess of Chester Hospital move to eProcurementDownload Case Study
