The specific NSPIS requirements for Police Forces. - COA Solutions NSPIS HR

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NA complete HR system with Oracle HRMS as its core. It is a Web-based system that maintains all employee related data during their career.

• HCM
• NSPIS
• Personnel
• Training/Admin.
• Health/Safety
• Duty Mngnt.
• Self Service

• Future
• National Interfaces
• Managed Services
• Disaster Recovery
• Consultancy

COA Solutions has taken Oracle HRMS, extended and configured the functionality to meet the specific NSPIS requirements for Police Forces. These used in conjunction with Duty Management, Training Administration System and Health and Safety Reporting System provides the NSPIS Human Resource Solution. NSPIS is the National Strategy for Police Information Systems.

NSPIS PP incorporates Force specific business processes integrating the various modules to provide a total solution e.g. identified development needs are automatically placed on the nominations list for training within the Training Administration System. Upon successful completion the associated skills are updated within Personnel and the Duty Management System.

NSPIS Police Personnel incorporates the following key areas:

• Recruitment
• Personnel
• Career Development
• Occupational Health
• Welfare

Features delivered by the system include the following:

• Multiple Recruitment Cycles
• Recruitment Source Information
• Recruitment Costing
• Letter Production
• Applicant to HR take-on
• Grades & Spinal Points
• Salary Planning
• Comprehensive employee details
• Jobs & Posts details
• Organisation Structure Details
• Creation of Organisation Charts
• Career Development
• Employee Performance
• Development Reviews (PDRs)
• Employee Training Details
• Complete Employee History
• Occupational Health
• Welfare
• Administration
• Management reporting
• ICF

Recruitment

Police Forces are under increasing pressure to attract and retain employees. The recruitment module enables the Force to run recruitment campaigns, advertise the vacancies in various media and monitor the effectiveness of these and their associated costs. Initial paper sifts can be performed by Recruitment via standard reports, matching applicants competency profiles to the requirements of the vacancy. Applicants can be processed either individually or 'en masse' through the various recruitment stages e.g.; Interviews, PIRs, Assessment Centres, etc. with associated correspondence produced automatically via mail merges. Once an Applicant is appointed their personal details are available within the Personnel module for processing.

Personnel

Personnel provide strategic information to the organisation for the best utilisation of resources. The Personnel Module incorporates Force specific Business Processes to assist in this task e.g.; identified development needs are automatically placed on the nominations list for training within the Training Administration Module. Upon successful completion the associated skills are updated within Personnel. The Personnel module enables the capture of Force specific data within Special Information Categories e.g.; Assaults & Injuries, Driving Licences/Accidents, Accelerated Promotion Scheme, Previous Service, Medical Tests, Qualifications & Skills, Security Checks. A suite of Force standard reports are provided including HMIC, Recruiting, Ethnicity, Strength & Absence, etc.

Career Development

With greater demands on Forces, and financial constraints it is ever more important to retain and motivate the existing employee base. The Career Development Module assists the Force with this task by recording and maintaining a Competency/Skill Framework associated to the Forces Strategic Goals and Objectives. This enables the Force to align employee development needs and goals with the Forces strategy.

Occupational Health

Records and maintains applicants' and employees' personal health details. Provides a secure environment for attachments to be held within Occupation Health Special Information.

Welfare

Records and maintains employee and associated family/contact welfare information. Provides a secure environment for attachments to be held within Welfare Special Information. The Launchpad gives users a single point of access to the NSPIS HR solution. Access is personalised via security to map users specific roles and responsibilities.

Event Manager

Event Manager is available with all COA Solutions NSPIS applications and is used to generate time-based events prompting the user to perform specified actions and record an outcome. Event Manager covers the following functional areas:

• Ad-hoc Event Generation
• Automated Event Generation
• Event Action and Removal
• Viewing Privileges (shared Access)
• Workgroups
• Security
• Integration with:
  
  
  • NSPIS Training Administration System
  • NSPIS Duty Management System
  • NSPIS Health and Safety System
  • NSPIS Self Service
  • National Standard Interfaces:
  • NSPIS National Management Information System (NMIS)
  • National Level Directory Services (NLDS)

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