NSPIS Police Duty Management (DMS)

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The Duty Management System (DMS) is a comprehensive and flexible rota/shift management system. Developed specifically for the UK Police Force, DMS is one of the 4 modules of COA Solutions' NSPIS Human Resources Solution.

• HCM
• NSPIS
• Personnel
• Training/Admin.
• Health/Safety
• Duty Mngnt.
• Self Service

• Future
• National Interfaces
• Managed Services
• Disaster Recovery
• Consultancy

Practical & Compatible

Whether you're tracking individual Officer duty-status, or need to see the bigger picture and monitor manning levels to better manage your resources, DMS enables you to analyse shift-trends, manning levels and abstractions at any level, ensuring the right person, with the rights skills are deployed at the right time to the right location.

As part of COA Solutions' NSPIS Human Resources Solution it will significantly reduce the time lag between absence from duty and personnel notification.

In addition to tracking shift status it also provides for Rest Days, TOIL, Holidays, Sickness and Absence and the Management of Overtime. DMS incorporates Force specific business processes integrating the various modules to provide a total solution.

System Features

• Multifunctional multi-duty planning and maintenance
• 'Desktop' ease of use including Batch Processing
• Complies with Police Regulations
• Supports Staff Flexitime scheme (Force configurable)
• Shift planning to nearest minute
• Absence control facilities
• Minimum Cover breach warnings
• Compliance with Working Time Regulations
• Overtime/TOIL processing
• Summary Personnel Details with Leave/TOIL data and balances
• Diary and Information recording
• Personal Equipment Maintenance log
• Major Event Planning/Operational Orders Module
  

Proven Benefits

• Automates time-consuming tasks
• Improves cost-effective management of resources
• Aids procedures and morale
• Offers better decision-making capabilities
• Improves use of overtime budget
• Focuses tactical and operational planning
• Helps you to meet manning levels
• Ensures correct deployment of skills
• Excellent at responding to demands

DMS offers

• Different shift patterns to be defined for future shifts and duty rosters
• Association between different cycles and different groups
• Definition, monitoring and variation of minimum manning levels for different days or time periods
• Force Configurable Systems that meet Police Regulations
• Administration including:
• Organisational Structure ('Tree Diagrammer')
• Shift/Roster and ARD patterns library
• Access and Menu Security with full Audit Trails
• Archiving and automatic rolling forward of rosters
• Configurable reports on a wide range of shift calendar, duty, sickness and leave related management information.
• MG10 witness availability form production
• E-mail or printed duty notifications

Development methodology provides:

• Intuitive, user-friendly graphical interface
• Fully-featured relational database
• Extensive security facilities
• A wide range of end-user graphical report generation and analysis tools
• Platform and network portability

Integration

• NSPIS Police Personnel (Recruitment, Personnel, Career Development, Occupational Health and Welfare)
• NSPIS Training Administration System
• NSPIS Health and Safety System
• NSPIS Self Service

National Standard Interfaces

• NSPIS Command and Control
• NSPIS Case Preparation (Planned 2006)
• NSPIS Custody (Planned 2006)

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