Document and Process Management

For any organisation to operate at optimum efficiency, it is essential that its information is securely stored and immediately accessible. Dramatic savings in terms of time and money are achieved by eliminating the printing and filing of outgoing and incoming documents. Also, automating the authorisation process can also achieve similar savings, particularly for those organisations operating over multiple locations.

Paperless office

COA Solutions 'paperless office' document management and document imaging software is an integral part of our financial management systems. The enterprise-wide system enables the electronic storage, retrieval, management, enhancement and delivery of millions of business documents to be effected electronically. For a relatively small investment, our document management and imaging software adds substantial value and powerful functionality to your accounting software.

This document management and imaging software enables thousands of finance directors, accountants and financial controllers within commercial organisations, including many blue chips, together with NHS, local authorities and other government bodies, to dramatically reduce paper consumption and operating costs whilst achieving substantial efficiency savings.

Document Imaging

COA Solutions' document imaging solution allows automatic document archiving, scanning and structured storage for easy retrieval and access and can be tailored to the specific requirements of an individual organisation.

Using both the outgoing and incoming document archiving modules of our document imaging solution, all documents produced from an organisation's business systems can be saved and indexed in a central document archive. This includes not only documents sourced from the business system but also from other applications including Microsoft Office - for example e-mails, Word documents, faxes and more. Where appropriate, related documents are linked so that users can move from one document to the next in a natural document workflow.

Document Management

Using our document management software, authorised users can file, index, track, retrieve and distribute documents instantly from their desktop. Automatic links can be set between different document types. The system eliminates risk of document loss from mislaid or misfiled papers. Copies of documents can be retained at different locations for ultimate security, unlike traditional paper-archives.

Rapid Return On Investment

Many organisations today are maximising their return from prior IT investments, including finance and accounting systems, with high value-add bolt-on components. Of all the add-on modules that customers can purchase, document management and document imaging has one of the fastest returns on investment.

You can find out more about document management and imaging software available from COA Solutions by visiting our sister company's website, www.versionone.us for more information and other valuable resources.

COA Solutions also provides for Finance and Accounting, HR and Payroll and Business Intelligence. These are used in a variety of service-based organisations in the public, private and not for profit sectors.